Compliance data extraction and a records-access model for a single Arizona HOA: turning scattered violation notices and governing documents into a structured, queryable, request-ready record set.
For a specific planned community, the compliance history existed only as scattered artifacts — violation letters, notices, and governing documents in assorted formats with no consistent structure. Answering a basic question (what has actually been enforced, against whom, and under which provision) meant reading everything by hand each time, and responding to a records request meant reassembling the same material from scratch.
The work modeled the domain into structured tables — properties, violations, notices, and the governing-document provisions they cite — and built extraction routines to populate them from the source documents. Records are keyed and dated so a compliance timeline can be reconstructed as a query rather than a reading exercise, and so a records-access response can be generated from the same data instead of assembled by hand.
The access architecture keeps the extracted record set separated from any public-facing surface, following the same principle used across these projects: structure the data so that what is disclosable and what is not is a property of the schema, not a judgment call made per request.
Compliance activity for the community is now a structured, queryable record rather than a folder of documents. The same model that answers "what was enforced and when" also produces records-request output directly, which is the difference between a records response taking an afternoon and taking a week.